Privacy Policy
Context
Throughout your interactions with the 2027 Canada Games Host Society, you may provide personal information about yourself or others. This information is essential for delivering high-quality, tailored services.
Committed to protecting the information you entrust to us and maintaining the bond of trust between us, the Host Society pledges to implement the necessary measures to safeguard your privacy and personal information, and to use it solely for the purposes for which you have shared it with us.
The Host Society’s commitment is outlined in this Privacy Policy, which helps you understand the type of personal information we collect, how we use it, and the security measures we put in place to protect it.
Collection of Your Personal Information
The Host Society collects certain personal information when you browse its website. The 2027 Canada Games website uses cookies and tracking pixels to offer you a personalized experience on our platforms. Some cookies may collect the following information:
- Your IP address
- Your geographical location
- Details about the hardware you use
- Details about the content you view on our site.
In addition, our website contains links to other sites. We encourage you to review their privacy policies to understand their commitments.
Access to Your Information
The Host Society has adopted a personal information protection policy. Your personal information is only accessible to those who need it to perform their duties, fulfill their mandate, or provide you with a service.
If we wish to share your information with individuals not covered by law or this policy, we will seek your consent. In such a request, we will explain to whom we wish to share your information, the reasons for sharing it, and how it will be used. We will also clarify any potential consequences of refusal and how to withdraw your consent.
The Host Society implements measures to ensure that only employees who need access to your information to perform their duties can access it. These accesses are secured.
Protection of Your Information
The Host Society takes various measures to ensure the security of your information. These measures are regularly assessed and adjusted as needed to remain effective, fair, and secure in line with technological advancements.
Cookie Usage Policy
The 2027 Canada Games website uses cookies and tracking pixels to offer a personalized experience on our platforms.
What are cookies?
Cookies are text files transmitted to your browser when you visit a website. They include essential cookies, performance tracking and analysis cookies, and advertising cookies.
Google Analytics cookies transmit anonymous browsing statistics, such as the number of visits to a page and the average time spent on it. Only a partial IP address is transmitted to Google Analytics, ensuring complete anonymity during your visit.
What is a tracking pixel?
Facebook, Google, or TikTok pixels are JavaScript code that anonymously detects metrics such as the number of visits to a page. They are used to collect statistics, analyze site performance, and enable targeted advertising based on user interests.
Disabling Cookies
You can adjust your browser settings to manage the use and storage of cookies. For instructions on modifying these settings, consult the support pages for your browser: Chrome, Edge or Safari. Please note that certain website features, such as web forms and online services, may be unavailable without the use of cookies.
Policy Statement
The 2027 Canada Games Host Society fully subscribes to the principles of ethics, integrity, honesty, and respect for individuals. The Host Society, as well as the many people engaged in its activities, have access to personal and confidential information. For legal, ethical, and commercial reasons, it is essential that this information be protected.
This policy describes how individuals participating in the Host Society's governance activities must manage confidential information. It is closely associated with the cited policies and underpins their implementation.
Application
This policy applies to all representatives of the Host Society contributing to or employed by the Host Society, who have access to confidential information.
It complements the personal information protection policy, which governs the collection, use, and disclosure of personal information.
Definition of Personal Information
For the purposes of this policy, the term personal information notably includes:
a) personal information as defined in the personal information protection policy, including names, home addresses, email addresses, telephone numbers, dates of birth, social insurance numbers, health information and medical information;
b) human resources information, including employment contracts, salaries, and performance evaluations of Host Society employees;
c) legal information, including commercial contracts;
d) intellectual property related to the Host Society's commercial activities or business, including data, prints, technologies, computer programs, manuals, corporate plans, marketing plans, and financial information.
The term confidential information does not encompass information in the public domain.
Definition of Representative
For the purposes of this policy, the term representative refers to directors, employees, volunteers, suppliers, interns, and any other person handling personal information.
Individual Responsibilities
Representatives of the Host Society will respect the confidentiality provisions of their employment or service contracts.
Representatives of the Host Society may not, during or after their period of engagement, publish, communicate, disclose, reveal, use, reproduce, or distribute information about the Host Society's commercial activities, business, or personnel, unless expressly authorized to do so.
All files and written documents relating to the Host Society's commercial activities, business, or personnel remain the property of the Host Society. Upon request by the Host Society, representatives will return all confidential information received in written or tangible form, including copies, reproductions, and other media containing such confidential information.
Directors of the Host Society are particularly responsible for preserving the confidentiality of board of directors' affairs, and for making information public only if the board of directors has consented and, where applicable, in the manner it has prescribed.
Responsibilities of the Host Society
The Host Society will not disclose to third parties any personal information about an employee or contractor, including their place of residence, personal telephone number, social insurance number, date of hiring, and remuneration without their authorization, unless required by law, or with the person's consent.
Similarly, the Host Society will not disclose to third parties any personal information about a director, officer, committee member, or volunteer without being expressly authorized to do so and being able to do so in accordance with the Host Society's approved policies, unless required by law, or with the person's consent.
The Host Society will respect the confidentiality of medical information provided by an athlete and will not disclose such information to third parties without the athlete's express authorization, unless required by law, or with the person's consent, or in accordance with the Canadian Anti-Doping Program or the Host Society's anti-doping policies.
Intellectual Property
Copyright and intellectual property rights for any written document (including electronic form), as well as all content produced for the Host Society in paid or volunteer work, will be the exclusive property of the Host Society, which will have the right to use, reproduce, or distribute these documents and works, in whole or in part, for any purpose. The Host Society may authorize third parties to use these written documents or works, subject to the terms and conditions it has dictated.
Implementation
Any breach of this policy is subject to disciplinary measures that may include termination of the offending employee or volunteer.
